This year, Espoo Day will be celebrated on Friday 28 – Sat 29 August 2020 in exceptional circumstances. Many events have moved to the web and outdoor sites and city routs play a key role in this year’s event. The program also includes small onsite events, for which we ask you to follow the measures in accordance with the current recommendations to prevent the spread of the coronavirus.

Organizing a small event on Espoo Day
Produce a remote event for Espoo Day (YouTube, Facebook and Instagram)
Using music on remote events
Apply for cultural grants
Espoo Day for schools
Do you need help?

Espoo Day, the largest annual city event in Espoo, will this year be celebrated in forms of small-scale events and various remote events. All events must be registered via the link on the front page, which you can access from this link. Suitable events for this years Espoo Day are for exampel nature walks, neighborhood music moments, workshops, guided tours, exhibitions, virtual tours, open doors or talk-shows. The Espoo Day events are organised by local residents, communities, companies and various other groups. All Espoo Day events are free of charge and non-profit-making. The events are also politically and religiously neutral.

Organizing a small event on Espoo Day

In these exceptional times, it is especially important that all event organisers pay careful attention to proactive safety in accordance with the government strategy in their preparations of the events. If you are planning to organise an Espoo Day event, please read the instructions for event organisers. The instructions of the City of Espoo, the Länsi-Uusimaa Rescue Department and the police can be found on this website. On these pages you can find the most important instructions and tips that will help you organise your event. Public events are monitored by various organisations and authorities, and event organisers have to take care of the required permits, notifications and arrangements well before their events

Take account of accessibility requirements to create an event that is truly open to all Espoo residents. Further information about accessibility can be found here.

Produce a remote event for Espoo Day

Due to the ongoing coronavirus situation, Espoo Day will also feature virtual remote events this year. Remote Espoo Day events can be produced in one of two ways; as videos recorded in advance or as live broadcasts. Before you start recording a video or streaming a live broadcast, please make sure that your phone/laptop battery is charged, and your phone is connected to a sufficiently fast mobile or WiFi network for the duration of the live broadcast. Videos for the Espoo Day YouTube channel. Remote events must also be reported via the registration link on the front page, which you can access from this link. In the “Description” form, enter a short introduction text from your video, the text will appear next to the You Tube video.

Record your video in advance and submit it to us via a cloud service (such as Google Drive, Dropbox etc.) by sending an e-mail to the address espoo.paiva@espoo.fi. We will upload submitted content to the Espoo Day YouTube channel, and will publish it on Espoo Day, 28 August.

You can record your video using a phone, computer webcam, tablet or video camera. YouTube supports most common video formats, a detailed list is available here. Your video will remain available on the Espoo Day YouTube channel for 30 days, after which it will be deleted. Your video will not be published on any other channels. Please make sure that you have the consent of every identifiable person appearing in your video. We reserve the right to decide whether to publish your video.

Producing a livestream

You can broadcast a live event on Espoo Day using Facebook Live or Instagram Live, for example. Create a Facebook event for your live broadcast in advance and add the Espoo Day profile as the event’s co-host.

You can live stream using your phone, computer webcam or tablet. Please make sure that your device’s battery is fully charged or connected to a power supply and that the device is connected to a sufficiently fast mobile or WiFi connection for the duration of the live broadcast. To prevent interruptions, we recommend putting your phone in airplane mode for the duration of your live broadcast. When broadcasting live on your computer, Facebook recommends using the Google Chrome browser.

Instructions for broadcasting live on Facebook

Live lets you live stream events, performances and gatherings on Facebook. Viewers can watch from a phone, computer or connected TV. You can go live on Facebook from a profile, Page, group or event.

You can start broadcasting live to a Facebook page as follows:

  1. Go to your Page.
  2.  Click Live next to Create.
  3.  In the left menu, select whether you’d like to Go Live Now or Schedule a Live Video for a future time and date.
  4.  Add a title and description to your live video. Here you can also check in to a location or add a feeling or activity.
  5.  Click Go Live in the bottom left.

(Source: Facebook)

More information on Facebook Live you can find here.

Instructions for broadcasting live on Instagram

You can also live stream using Instagram’s live function. In this case, you will also need to first create a Facebook event in accordance with the instructions above, detailing via which Instagram account and at what time your live event will be available to watch.

You can start broadcasting live on Instagram as follows:

  1. Tap   in the top left of Feed or swipe right from anywhere in Feed.
  2. Scroll to Live at the bottom of the screen, then tap .
  3. The number of viewers appears at the top of the screen and comments appear at the bottom.
  4. You can add a comment by tapping Comment at the bottom of the screen.
  5. Tap a comment and tap Pin Comment to pin it so that viewers can see it more easily.
  6. When you’re done, tap End in the top right then tap to confirm. From there, you can tap  in the top left to save it to your camera roll, or share it to IGTV.

(Source: Facebook)

More information on Instagram Live you can find here.


Using music

Due to the coronavirus situation, Teosto has relaxed some of the rights related to the use of music on YouTube, Facebook and Instagram. As regards Espoo Day, this means the following: Live broadcasts

  • Broadcasting live on Facebook, YouTube or Instagram does not require a separate licence.
  • The licence covers the showing of recordings created as a result of live broadcasts for 30 days after the event.

Recordings made in advance

  • Publishing a recording on the Espoo Day YouTube channel administered by the City of Espoo does not require a separate license.
  • The licence covers the showing of recordings for 30 days after the event.
  • If the event organiser publishes a recording somewhere else besides the Espoo Day YouTube channel, the event organiser is responsible for procuring a Teosto license. More information (in Finnish) you can find here.

Performance notification to Teosto

The event organiser is responsible for submitting the notifications required by the authorities for the event. Performance notifications for any music performed at the Espoo Day event must be submitted to Teosto by 31 October. Instructions for submitting the notification are available here.

Be sure to mention in your performance notification that your event is part of Espoo Day organised by the City of Espoo.

Apply for cultural grants

The City of Espoo Culture Committee provides project grants for Espoo-based cultural operators and cultural activities in Espoo. You can apply for a grant until the end of August 2020. Remember to submit your application in good time before Espoo Day. Instructions and applications are available on this website.

If you have questions about grant applications, please send an email to kulttuuriavustukset@espoo.fi

Espoo Day for schools

Espoo Day offers schools an opportunity to replace one school day during the school year by having a school day on Saturday, 29 August. Schools can take advantage of the Espoo Day programme on Saturday or organise their own event at school, for example an open day, a performance or a participatory art workshop. Saturday is also a good day for schools to enjoy Espoo Day and for classes to visit various events.

Do you need help?

If you have any questions, please do not hesitate to contact the Espoo Day team!

Project Coordinator
Sirpa Hickman
Tel. +358 (0)40 550 6494

espoo.paiva@espoo.fi

www.espoopäivä.fi